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  • Call for Session Proposals

    The Call for Session Proposals and Speaker Suggestions has closed. Submitting authors will be informed of proposal status by May 31.

    Important Dates

    Call for Session Proposals opensNovember 12, 2015
    Call for Session Proposals closesFebruary 19, 2016
    Submitting authors informed of proposal statusMay 31, 2016
    2016 AER Conference (Anaheim, CA)November 14-16, 2016

    Frequently Asked Questions

    Q: What is the purpose of the Call for Conference Session Proposals?
    A:& One of PRIM&R’s top priorities is ensuring our conferences represent the topics, issues, and voices most relevant to our attendees. We therefore invite program contributions directly from our community, and ask you to share your ideas. By including the ideas of those involved in human subjects research and its oversight, we can ensure that a broad, rich, and relevant spectrum of topics and speakers are represented on the 2016 AER Conference program.

    Q: Do I need to be a PRIM&R member to submit a conference session proposal?
    A: No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Megan Frame, membership manager, to get started.

    Q: How do I submit a conference session proposal?
    The Call for Session Proposals and Speaker Suggestions has closed. 

    Q: What is the difference between a proposal for a plenary session and a proposal for a breakout session?
    A: Plenary sessions include panels, Great Debates, and Living Room Conversations. There are typically three plenary sessions running concurrently, meaning that each of these sessions addresses a relatively large percentage of the audience. The plenary sessions are designed to cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics, and proposals should seek to cover multiple perspectives on ethical, conceptual, and policy issues that will be of interest to a broad range of individuals involved in the human subjects research and protections fields. There are seven plenary categories the Conference Planning Committee seeks to fill with at least one session every year. Plenary submitters are especially encouraged to submit a session that fits into one of these categories:

    1. Regulations/government policy
    2. Social, behavioral, and educational research
    3. Ethical/conceptual issues in research protections
    4. New research methods/research innovations
    5. Research subject perspectives
    6. Hot topics for debate
    7. International research

    Plenaries generally involve one moderator and three panelists, depending on the session format.

    Breakout sessions, which include both workshop (interactive) and didactic (presentation-based) sessions, are smaller sessions that address more narrow topics. Breakout sessions tend to be more hands-on; attendees come to breakout sessions to learn best practices, discuss examples and case studies, and emerge with practical strategies that they can take back to their home institution. There are between 20 and 26 concurrent breakout sessions, and they are organized into thematic tracks. Breakout sessions feature between two to three speakers depending on the topic.

    Q: May I share more than one conference session proposal?
    A: Submitters were permitted to submit more than one conference session proposal, 
    the Call for Session Proposals and Speaker Suggestions has closed. 

    Q: Are there any financial benefits for accepted conference session proposals?
    A: Individuals whose session proposals are accepted and who are also invited to teach the session are eligible for a discounted registration rate (conference faculty rate).

    Q: When will I know if my conference session proposal?
    A: Notifications will be emailed to session proposal authors by May 31, 2016.

    Q: Will the content of my proposed session change if it is accepted?
    A: PRIM&R reserves the right to modify proposals slightly to keep with program formatting, style, etc. If, for any reason, the Conference Planning Committee has substantive changes to a proposal, these will be discussed first with the author.

    Q: How many speakers can I recommend for a session and will the speakers I recommend be chosen to teach?
    A: PRIM&R assigns no more than three speakers per session (unless a topic warrants more than three perspectives). Session proposal authors may recommend up to three speakers per session idea (including themselves). PRIM&R and the Conference Planning Committees will, wherever possible, accept the recommendations for speakers, but reserve the right to suggest alternate speakers to ensure participation from individuals of diverse backgrounds and institutions. Any speaker suggestions will be discussed with proposal authors first.

    Q: Can I still submit a conference session proposal if I don’t have suggestions for session presenters?
    A: Yes. We encourage submissions for sessions that would be of interest, even if potential speakers have not been determined. The Conference Planning Committees will work to find individuals who can speak to the session topic.
     However, the Call for Session Proposals and Speaker Suggestions has closed. 

    Q: What are reasons for why conference session proposals are not accepted?
    A: Reasons for why conference session proposals are not accepted are as follows:

    • The conference session proposal is incomplete, i.e., the proposal does not include enough information for the Conference Planning Committees to accurately assess the proposal.
    • The conference session proposal does not apply to the audience
    • The conference session proposal is not applicable to the audience.
    • The conference session proposal is similar to a session already in planning by the Conference Planning Committee, i.e., sometimes proposals come in for sessions offered at previous conferences and that the Conference Planning Committee is already deciding to use again.
    • Each year, the Conference Planning Committee considers a wealth of ideas – both new ideas and ideas from prior conferences. Given space on the program, not all conference session proposals will be accepted for inclusion on the program.

    The information provided is intended to serve as a guide to our Call for Conference Session Proposals. If you have questions about the submission process, please contact Mariellen Morris, director of conferences, via email.