Back to PRIM&R Home ConferenceHeader Register
  • Special Events

    Before the conference

    Connect online

    If you are registered for AER17, we want you to get connected. Tweet us @primrconnect, and use the hashtag #AER17 whenever you're tweeting about the conference.

    Volunteer opportunities

    Volunteering provides an excellent way to network, connect, and meet new people. More information about our volunteer opportunities is forthcoming. Sign up here or call 617.303.1875.

    During the conference

    Networking ribbons

    Upon receiving your name badge, be sure to pick up networking ribbons in the Registration Area. Each ribbon adheres to your badge and displays an informal designation to signify your professional affiliations as they relate to research ethics. This is a great way to find others with similar affiliations and interests.

    The Exhibit Hall

    Throughout the conference, join us in The Exhibit Hall, which is home to breaks, lunch, and receptions, the Supporters and Exhibitors, the Poster Presentations, the PRIM&R Booth and Demo Area, the Internet Café, and the Charging Lounge. Be sure to join us at the following events (schedule subject to change):

    November 6:November 7:November 8:
    10:15-10:45 AM:
    Beverage break
    9:15-9:45 AM:
    Beverage break
    9:15-9:45 AM:
    Beverage break
    12:00-1:00 PM:
    Lunch
    12:15-1:15 PM:
    Lunch
     
    1:00-1:30 PM:
    Meet the AER17
    Supporters and Exhibitors;
    Visit the Posters;
    Federal Agency/Accrediting Body Office Hours
    2:45-3:15 PM:
    Beverage break
     
    3:00-3:30 PM:
    Beverage break
    4:30-5:30 PM:
    Networking Reception
    with the Supporters,
    Exhibitors, and
    Poster Authors;
    Federal Agency/Accrediting Body Office Hours
     
    4:45-6:00 PM:
    AER17 Welcome Reception
      

    Sunday, November 5

    12:00-2:00 PM
    Research Participation Opportunity: Human Subjects Protections and Information Privacy in Retrospective Database Studies

    The Population Informatics Lab at Texas A&M University, with funding from the Patient-Centered Outcomes Research Institute (PCORI), is conducting a study to understand the perceived risks and benefits during the record linkage process in retrospective database studies. Join them for lunch and discussion in Room 005 (on the River Level of the Convention Center).

    The study will involve a short online interactive tutorial to answer a series of questions based on the data you see on the screen. You will learn about the basics of record linkage and the impact of controlling the amount of information disclosed during the process. Following the tutorial, there will be a nominal group technique session to build consensus on the risk and benefits of record linkage studies using the information disclosure framework that you experienced.

    No particular expertise is required to participate. Participants will receive a $25 Amazon gift card plus a chance to win an additional $100 Amazon gift card through a lottery. For more details, you can read more about the study here. You can sign up to participate via this google form.

    4:30-6:00 PM
    Pre-conference Program Networking Reception

    All those registered to attend a pre-conference program on November 5 are welcome to attend a networking reception immediately following the conclusion of their program. Light refreshments will be served.

    Monday, November 6

    7:00-8:00 AM
    Continental Breakfast to Welcome First-Time Attendees - SOLD OUT!

    Attending the AER Conference for the first time can be exciting and overwhelming, which is why PRIM&R invites all first-time attendees to participate in this special breakfast. This event is a great opportunity for first-time attendees to ask questions of the PRIM&R staff and seasoned attendees about the conference and PRIM&R in general, and to learn about strategies and resources that can help them make the most of their conference experience. We would love to see you there!

    12:00-1:00 PM
    Networking Lunch

    Connect over lunch. Meet peers for conversation and networking. All are welcome. PRIM&R would like to thank CITI Program (a division of BRANY) for helping to support today's lunch.

    12:00-1:00 PM
    Networking Lunch for International PRIM&R Members

    Network and engage with fellow conference participants involved with international research. Hosted by individuals from PRIM&R’s Membership Committee, this lunch is planned to recognize PRIM&R members who reside or work outside of the United States. Email Shana Sonbolian, membership coordinator, for more information.

    12:00-1:15 PM
    Research Ethics Book Group Lunch and Book Signing: The Vaccine Race: Science, Politics, and the Human Costs of Defeating Disease

    Participate in a vibrant discussion of The Vaccine Race: Science, Politics, and the Human Costs of Defeating Disease by author Meredith Wadman, a neuroscience reporter for Science. In the Vaccine Race, Ms. Wadman discusses the major breakthrough in cell biology that beat back German measles and other devastating diseases. Through her writing, she reviews the science involved in this race, as well as the political roadblocks that nearly stopped scientists. Attendees will have the opportunity to hear from and participate in a discussion with Ms. Wadman about her book, and she will be available to sign books during this time. Ms. Wadman's book is available wherever books are sold online, and copies will be sold at the conference. Note: The formal presentation part of the lunch will start at 12:15 PM. Sign up when registering online or email us.

    12:40-1:00 PM
    Overview of PRIM&R’s Focus on the Revised Common Rule Educational Resources and Programs

    Join us in the demo theater in the Exhibit Hall to learn more about PRIM&R’s Focus on the Revised Common Rule educational resources and programs. PRIM&R offers comprehensive in-person and online education to help you understand the new provisions of the revised Rule and what they mean for your HRPP. If you are unable to join us, visit primr.org/commonrule for more information, or email Nora Murphy, online learning coordinator.

    1:00-1:30 PM
    Meet and Greet the Conference Supporters and Exhibitors

    Network with this year's conference Supporters and Exhibitors, and learn about their important services.

    1:00-1:30 PM
    Federal Agency/Accrediting Body Office Hours

    Do you have specific questions for federal agency or the accrediting body representatives? Or, do you have a follow-up question after attending a session that featured a federal agency or accrediting body representative(s)? If so, representatives from the following federal agencies/accrediting body will be available during this time slot to help answer your questions:

    • AAHRPP
    • CDC
    • DOD
    • DOE
    • FDA
    • OHRP
    1:05-1:25 PM
    Simplifying Research Compliance With Cayuse IRB

    Join us for a discussion of the many features of Cayuse IRB that help institutions reduce the burdensome process of completing, submitting, and reviewing IRB studies. During this overview, we will look at how Cayuse IRB truly "simplifies" compliance with innovative features like role-based dashboards, configurable electronic applications, automatic messaging and reminders, and centralized meeting management – all in a secure, cloud-based environment. Decrease your turnaround time and risk using the tools provided by Cayuse IRB.

    4:45-5:05 PM
    Overview of PRIM&R's Member Benefits

    Join us in the demo theater in the Exhibit Hall to learn about the many benefits that PRIM&R membership has to offer. During this overview, you'll learn about the ways membership pays for itself during the course of the year, provides invaluable networking resources, and more. If you are unable to join us at this time, but would like to learn more about your current member benefits (or becoming a member) while onsite at the conference, stop by the PRIM&R Booth or email Shana Sonbolian, membership coordinator, for more information.

    4:45-6:00 PM
    AER17 Welcome Reception

    Join us in the Exhibit Hall to celebrate the opening of AER17. During this time, you’ll be able to meet our conference Supporters and Exhibitors and view the Poster Presentations. Drinks and light refreshments will be served.

    4:45-6:00 PM
    Federal Agency/Accrediting Body Office Hours

    Do you have specific questions for federal agency or the accrediting body representatives? Or, do you have a follow-up question after attending a session that featured a federal agency or accrediting body representative(s)? If so, representatives from the following federal agencies/accrediting body will be available during this time slot to help answer your questions:

    • AAHRPP
    • CDC
    • DOD
    • DOE
    • FDA
    • OHRP
    5:35-5:55 PM
    PRIM&R's Research Ethics Snapshots in Action

    PRIM&R has launched a new educational resource, Research Ethics Snapshots, to provide quick, on-demand, interactive, and engaging learning opportunities. Snapshots can be used for a 15-minute discussion at an IRB meeting, for an informal discussion or icebreaker at an office gathering, or for individual use. Join us in the demo theater in the Exhibit Hall to participate in a discussion about Research Ethics Snapshot, and find out first-hand how these fun mini-case studies work in action. If you are unable to join us, but would like to learn more about Research Ethics Snapshots while onsite at the conference, stop by the PRIM&R Booth or email Nora Murphy, online learning coordinator, for more information.

    6:30-8:30 PM
    Young Professionals Networking Reception

    Connect with other young professionals interested in research ethics and relax after a busy day in San Antonio. Don't forget to bring the drink ticket you received with your registration materials! While all attendees are welcome, complimentary drink tickets will be provided for young professional registrants only.
    Location: Guadalajara Grill, 301 S Alamo St, San Antonio, TX 78205

    Tuesday, November 7

    12:15-1:15 PM
    Networking Lunch

    Connect over lunch. Meet peers for conversation and networking.

    12:55-1:15 PM
    Overview of PRIM&R’s Focus on the Revised Common Rule Educational Resources and Programs

    Join us in the demo theater in the Exhibit Hall to learn more about PRIM&R’s Focus on the Revised Common Rule educational resources and programs. PRIM&R offers comprehensive in-person and online education to help you understand the new provisions of the revised Rule and what they mean for your HRPP. If you are unable to join us, visit primr.org/commonrule for more information, or email Nora Murphy, online learning coordinator.

    4:30-5:30 PM
    Networking Reception With the Supporters and Exhibitors

    Join us in The Exhibit Hall to meet and greet the Supporters and Exhibitors. Light refreshments will be served, and a cash bar will be available.

    4:30-5:30 PM
    Meet the AER17 Poster Authors

    Visit with the authors of the posters featured in the AER17 Poster Presentation Program and learn more about their innovative and important work on new program initiatives, empirical research, and conceptual analysis. The presentation of the posters promotes interdisciplinary sharing and collaboration, and facilitates the exchange of ideas, information, and practical strategies for managing the many challenges faced by research professionals.

    4:30-5:30 PM
    Federal Agency/Accrediting Body Office Hours

    Do you have specific questions for federal agency or the accrediting body representatives? Or, do you have a follow-up question after attending a session that featured a federal agency or accrediting body representative(s)? If so, representatives from the following federal agencies/accrediting body will be available during this time slot to help answer your questions:

    • AAHRPP
    • CDC
    • DOD
    • DOE
    • FDA
    • OHRP
    4:55-5:15 PM
    Overview of the Certified IRB Professional (CIP) Exam

    Join us in the demo theatre in the Exhibit Hall to learn the ins and outs of the CIP examination. During this time, CIP Council members will provide background on how the examination is constructed, and will review sample examination questions and answer options. Please join us for this unique insight into the CIP examination! If you are unable to join us at this time, but would like to learn more about the CIP exam while onsite at the conference, stop by the PRIM&R Booth or email us for more information.

    7:30-10:30 PM
    San Antonio Spurs vs. Los Angeles Clippers Basketball Game

    Join your fellow attendees to cheer on the San Antonio Spurs! Two rows of seats have been set aside at the AT&T Center. Ticket pricing is $25-$30, and $5 of each ticket sold will go to benefit the Hurricane Harvey Relief Fund. Tickets may be purchased on November 7, 2:45-5:00 PM at the pop-up box office that will be located in the on-site Check-In Area, or directly through the AT&T Center's online group ticket sales: https://groupmatics.events/event/2017aer. Online sales close on October 24 at 11:59 PM CST. Attendees are responsible for their own transportation to/from the AT&T Center.

    Wednesday, November 8

    9:30-9:40 AM
    Treasure Hunt Prize Drawing

    Join us in the Demo Theater as we draw names of the prize winners of those who participated in the Supporter and Exhibitor Treasure Hunt! Your completed sheet must be turned into the PRIM&R booth by 9:15 AM on November 8 and you must be present at the time of the drawing to win.