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  • 2017 AER Conference Poster Program

    Poster Submissions are now closed.

    The development and presentation of posters promotes interdisciplinary sharing and collaboration, and facilitates the exchange of ideas, information, and practical strategies for managing the many challenges faced by research professionals. If your institution has an innovative program related to the successful work of HRPPs/IRBs, or if you are you conducting empirical research or conceptual analyses of topics or questions relevant to research involving human subjects, consider participating in the AER17 Poster Program. AER17 will take place on November 6-8, 2017, in San Antonio, TX.

    Poster Abstract Categories and Submission Format

    Poster abstracts should be based upon new program initiatives, empirical research, or conceptual theses or analyses. PRIM&R's poster format includes five designated sections for each abstract category and, in total, these sections make up the body of the abstract. Abstracts must include information in each section to be considered. Below find information on each poster category and submission requirements:

    1. Programmatic Abstracts (500 words or less): Programmatic abstracts describe novel approaches to the management, function, and operations of HRPPs/IRBs, analysis of such programmatic endeavors, and directions for the future. Programmatic submissions must include the following five sections:
    • Background: Description of a problem/issue the program is intended to address (50 words or less).
    • Program Description: Description of the program being implemented, and the methods that were used to assess the program (150 words or less).
    • Program Assessment: Report on the results of the program assessment (i.e., what did the institution observe about the program implemented, did it work, did it not work, did new issues arise, etc.?) (150 words or less). See section below on late-breaking submissions if you feel an assessment will not be available by the deadline date.
    • Limitations: Limitations of the program (50 words or less).
    • Discussion: Suggestions for future usage at the author's home institution and/or how the program could be implemented at other sites (100 words or less).
    1. Scientific Abstracts (500 words or less): Scientific abstracts describe empirical studies related to the conduct or oversight of research involving human subjects, and include data collection, conclusions drawn from the data analysis, and directions for the future. Scientific submissions must include the following five sections:
    • Background: A statement on the background conditions that spurred your research and the research questions (50 words or less).
    • Methods: A description of the research, analytic methods used, sample size (and justification), etc. (150 words or less).
    • Results: Results of the research (data), including any baseline measures and outcomes (150 words or less). See section below on late-breaking submissions if you feel data will not be available by the deadline date.
    • Limitations: Limitations of the study (50 words or less).
    • Discussion: Conclusions drawn from the data or the analysis provided, and directions for the future (100 words or less).
    1. Conceptual Abstracts (500 words or less): Conceptual abstracts describe argumentative theses or conceptual analyses that address an ethical, policy, or practical problem in research ethics, and identify directions for future theoretical or practical work. Conceptual submissions must include the following five sections:
    • Background: A statement of the conceptual/ethical/policy/practical problem or question being addressed, and the thesis of your abstract. Specify whether you are answering a prescriptive question (e.g., questions regarding what ought to be and whether actions are permissible or obligatory) or a descriptive question (e.g., questions regarding the characteristics of population, behaviors, attitudes, or policies). (50 words or less).
    • Methods: An explanation of the research methods used (e.g., conceptual analysis), etc. (50 words or less).
    • Conclusion: Conclusion of your argument or conceptual analysis (e.g., are you clarifying distinctions, organizing concepts, or making a proposal or recommendation?) (250 words or less). See section below on late-breaking submissions if you feel data will not be available by the deadline date.
    • Limitations: Limitations of the argument/analysis, including potential counterarguments and points not considered (50 words or less).
    • Discussion: Conclusions drawn from conceptual analysis, and directions for future work (100 words or less). 

    Submission Guidelines

    • To submit an abstract, complete the online submission form by April 21, 2017 at 5 PM ET. Late abstracts will not be considered. All abstracts must be prepared accordingly:
    • The abstract must be prepared for blind review; all identifying information should be removed from the body of the abstract (names of location, people (where applicable), institution, etc. Author names and institutional affiliations should only appear in the author section of the online submission form.
    • The abstract should adhere to the word limits.
    • The abstract should include the names, degrees, and institutions for all authors on the abstract.
    • If an abstract is accepted, one author or co-author must register for and attend AER17 to present the poster. PRIM&R is unable to waive conference registration fees or pay travel expenses for poster presenters. A limited number of fee waivers will be available for those who require financial assistance. Please check back on March 31 for this application.
    • The poster author must organize and pay for all shipping arrangements for his/her poster materials.
    • Accepted abstracts will be featured on PRIM&R's website, and may be used for other promotional purposes. Abstract authors acknowledge that PRIM&R bears no further obligation to obtain permission for the purposes indicated, and grant this release voluntarily and with no compensation or inducement. 
    • PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to the organization's internal style manual for the purposes of featuring the content in marketing materials produced by the organization.
    • Decisions will be sent via email to poster authors by June 30, 2017.

    How to Submit a Poster Abstract

    To submit an abstract, complete the online submission form by April 21, 2017 at 5 PM ET. Late abstracts will not be considered. Please review all information pertaining to abstract categories and submission format, as well as the submission guidelines before submitting an abstract online. Decisions will be sent via email to poster authors by June 30, 2017.

    Late-Breaking Poster Abstract Submissions

    This year, PRIM&R will pilot a program for authors who have implemented programs or started research, but who will not yet have results by April 21, 2017 at 5 PM ET. PRIM&R will allow authors to submit data and conclusions at a later date (see below) and their posters will be considered for one of 10 late-breaking poster slots.

    In that there will only be 10 late-breaking poster slots, it is highly recommended that poster authors who have data submit their complete application by the deadline April 21, 2017 at 5 PM ET. Even if a late submission is considered worthy of being accepted into the program, it may not be accepted due to the space restrictions of this late-breaking program.

    Please review the following carefully if you feel your poster may fall into this category:

    • For those wishing to submit a late-breaking abstract, you must submit an online application form by April 21, 2017 at 5 PM ET. Authors must complete the following sections: Background and Methods (Scientific and Conceptual Abstracts) and Background, Program Description, and Program Assessment (Programmatic Abstracts). The remaining sections should include a note that says, "late-breaking abstract submission."
    • The Poster Abstract Subcommittee will review the information provided and, if it finds the research proposal is important, well thought out, and applicable to the audience, or that the program being implemented is novel and will be of use to the community, authors will be notified by June 30, 2017 and then asked to submit the missing parts of the abstract by July 21, 2017 at 5 PM ET. There are no exceptions to this deadline date.
    • Upon receiving this information, the Poster Abstract Subcommittee will re-review the submission, and make a final decision on whether the abstract should be accepted.
    • There are only 10 late-breaking abstract spots. Thus, if there are more late-breaking submissions than slots, the Poster Abstract Subcommittee will make decisions on which late-breaking posters are included based on the overall rating of the submissions by the committee.
    • Late-breaking abstracts will not be considered for oral presentation during the "Innovations in…" panel series; they will only be considered for poster display onsite.

    Posters Onsite at AER17

    Posters accepted for inclusion in the Poster Program will be displayed onsite at the conference in the Exhibit Hall, and outstanding work will be featured during the "Innovations in…" panel series (three concurrent panels on different themes featuring three posters each).

    Frequently Asked Questions

    What is a poster?

    A poster is a visual presentation that combines text and graphics that illustrates the processes and results of your project or explores and analyzes a concept related to research involving human subjects. A poster must clearly articulate the question or problem you are addressing, a description of how you addressed the question or problem, and an explanation of how the work contributes to the field of advancing ethical research. Whenever possible, posters should incorporate illustrative elements such as tables, graphs, or photographs.

    Do I need to be a PRIM&R member to submit a poster abstract?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Korin Roehm, membership assistant, to get started.

    How do I submit a poster abstract?

    Review the information on this page about poster categories, submission format, and guidelines, and then submit an abstract using the online submission form. Abstracts must be submitted by April 21, 2017 at 5 PM ET.

    May I enter more than one poster abstract?

    Yes. You will need to submit an online submission form for each abstract.

    May I submit an abstract based on previously published materials?

    Yes, it is permissible to submit an abstract drawn from previously published materials (except for posters already accepted and displayed at an AER Conference).

    What if I don't yet have data/results for my poster abstract, but will by the time of the conference?

    This year, PRIM&R will pilot a new program for authors who have implemented programs or started research, but who will not yet have results by April 21, 2017 at 5 PM ET. PRIM&R will allow authors to submit data at a later date and their posters will be considered for one of 10 late-breaking poster slots. Please note that abstracts submitted via this method are not guaranteed inclusion in the program – there is limited space. Poster authors who have data/results are highly encouraged to submit their abstract by the deadline date listed. Please see the section above on late-breaking poster slots for more information on the process of submitting data at a later time.

    Is there a word limit on poster abstract submissions?

    Yes. The electronic submission form allows abstract authors to include 500 words for the body of their abstract. The abstract title, authors, keywords, and funding information (if applicable) are not included in this word count.

    Who reviews and selects the abstracts?

    The Poster Abstract Subcommittee, which is composed of volunteers from among the PRIM&R membership, will review all abstracts and select those that will be presented at the conference.

    Are there opportunities to present the poster in an oral presentation?

    The Poster Abstract Subcommittee will select authors with outstanding submissions to present their work orally during a special panel series titled, "Innovations in…"

    Where can I view abstracts of posters presented at previous conferences?

    You can view abstracts submitted to prior conferences on PRIM&R's Knowledge Center.

    When will I know if my abstract has been accepted?

    Notifications will be emailed to the designated contact person for the abstract by June 30, 2017.

    Are all abstract authors required to register for the conference?

    If a poster is accepted, one author or a designated representative is required to register and pay for the conference in order to display the poster onsite.

    What are the most frequent reasons for abstracts not being accepted?

    Reasons why poster abstracts are not accepted include, but are not limited to:

    • The abstract submission form was not completed in full (i.e., sections were missing).
    • The methods used were not adequate to collect data, not enough information was provided on the sample size, and/or the sample size was too small to justify conclusions drawn from the methods used (where applicable).
    • A program assessment or data was not included (outside of those marked for a late-breaking submission).
    • The project or program is not novel, and/or program or project is not related to research ethics or practices in research administration.

    If you have questions about the submission process, please email Kate Eldredge, conference assistant.