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  • Propose a session for the 2018 AER Conference!

    Overview

    Do you have an idea for a session that you would like to see featured on the AER18 agenda? If so, we invite you to contribute to the AER18 Call for Conference Session Proposals Program . Your input will ensure the Conference Planning Committees consider a broad and rich spectrum of topics and speakers.

    Conference session proposals can be submitted for two categories:

    1. Plenary Sessions:

    • Formats include: panels (three speakers plus a moderator), debates (two debaters plus a moderator), and living room conversations (three to four speakers plus a moderator, informal discussion format vs. formal lectures).
    • Plenary sessions are designed to cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics and human subjects protections. Proposals should cover multiple perspectives on ethical, conceptual, and policy issues of interest to a broad range of individuals involved in the human subjects research enterprise.

    2. Breakout sessions:

    • Breakout sessions are smaller offerings focused on more narrow topics. Attendees are in these sessions to learn best practices, discuss examples and case studies, network with and learn from their colleagues, and leave with practical strategies.
    • Formats include: workshops (interactive), didactic sessions (presentation-based), or double sessions (longer session that runs over lunch; a mix of interaction and lecture).
    • Breakout sessions can be basic, advanced, or intended for all audiences.
    • Breakout sessions feature two to three speakers per session depending on the topic, and these speakers are from a variety of backgrounds (see below policy on speakers).

    Submission Guidelines

    • To submit a conference session proposal, complete the online submission form by February 9, 2018. Ideas submitted after this date will not be considered.
    • Only completed submissions will be reviewed (i.e., all fields in the online form must be completed*).
    • Include as much detail as you are able so the Conference Planning Committees can accurately assess the proposal.
    • Ensure your conference session proposal is relevant to the fields of research ethics and human subjects protections and is timely.
    • Ensure your proposal has a diverse set of speaker perspectives (i.e., proposals should feature speakers from different backgrounds, institutions, professional roles, etc. – attendees criticize sessions taught by people from the same institution or of the same background).

    *If you have a fully-fleshed out proposal, but don't have speaker recommendations, the Conference Planning Committees will review your proposal and select speakers if they accept the idea.

    Policies for Submission

    • The Conference Planning Committees will only review complete proposals submitted by February 9, 2018.
    • PRIM&R reserves the right to edit the session descriptor/learning objectives of accepted proposals so they're in line with PRIM&R's style, formatting, etc. In addition, the Conference Planning Committees reserve the right ask proposal authors to slightly modify session content to help address perspectives/topics not present in the proposal, but that could benefit the session.
    • Sessions will have two to three speakers only. PRIM&R and the Conference Planning Committees will make every reasonable effort to invite the speakers listed on the proposal, but will recommend alternate speakers if there is a lack of diversity (see above; this will be discussed with the proposal author first). In most cases, PRIM&R will only allow for one person per institution to serve on a session, unless an argument can be made that the session needs more than one person per institution.
    • If a proposal is accepted, any speaker invited to teach is responsible for paying the speaker registration fee.
    • Accepted proposals will be labeled as such on the agenda with an icon.

    Important Dates

    Call for Conference Session Proposals opensNovember 5, 2017
    Call for Conference Session Proposals closesFebruary 9, 2018
    Submitting authors informed of proposal statusJune 7, 2018
    2018 AER Conference (San Diego, CA)November 15-17, 2018

    Frequently Asked Questions

    What is the purpose of the Call for Conference Session Proposals?

    One of PRIM&R's top priorities is ensuring our conferences represent the topics and issues most relevant to our attendees. We, therefore, solicit agenda contributions from our community. By including the ideas of those involved in the field, we ensure a broad, rich, and relevant spectrum of topics and speakers are represented on the conference agenda.

    Do I need to be a PRIM&R member to submit a conference session proposal?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Kayla Parker, membership coordinator, to get started.

    How do I submit a conference session proposal?

    Complete the online submission form by February 9, 2018. Your proposal will undergo review by the Conference Planning Committees, and we will notify you of the status of your proposal by June 1, 2018.

    What is the difference between a proposal for a plenary session and a proposal for a breakout session?

    Plenary sessions cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics and human subjects protections. Proposals should seek to cover multiple perspectives on ethical, conceptual, and policy issues that will be of interest to a broad range of individuals involved in the research enterprise. Formats include: panels (three speakers plus a moderator), debates (two debaters plus a moderator), and living room conversations (three to four speakers plus a moderator, informal discussion format).

    Breakout sessions are smaller offerings on more narrow topics, and attendees are there to learn best practices, discuss examples and case studies, and leave with practical strategies. Breakout session formats include: workshops (interactive), didactic sessions (presentation-based), and double sessions (longer session that takes place over lunch and is a mix of interaction and lecture). These are smaller sessions that address more narrow topics. Breakout sessions feature between two to three speakers.

    May I submit more than one conference session proposal?

    Yes. You may submit more than one conference session proposal, but you must submit an individual submission form for each proposal.

    Are there any financial benefits for accepted conference session proposals?

    Individuals asked to teach on sessions accepted from the program are eligible for the discounted registration rate offered to speakers. Proposal authors who are not teaching must pay the full registration rate, but their work will be acknowledged on the agenda with an icon.

    When will I know if my conference session proposal has been accepted?

    Notifications will be emailed by June 1, 2018.

    Will the content of my proposed session change if it is accepted?

    PRIM&R reserves the right to modify proposals slightly to keep with agenda formatting, style, etc. If, for any reason, the Conference Planning Committees have substantive changes to a proposal, these will be discussed first with the author.

    How many speakers can I recommend for a session and will the speakers I recommend be chosen to teach?

    PRIM&R assigns two to three speakers per session depending on the topic. Session proposal authors may recommend up to three speakers per session idea (including themselves). PRIM&R and the Conference Planning Committees will make every reasonable effort to invite the speakers listed on the proposal, but will recommend alternate speakers if there is a lack of diversity as noted above (this will be discussed with the submitting author first). In most cases, PRIM&R will only allow for one person per institution to teach on a session unless an argument can be made that the session needs more than one person per institution.

    Can I still submit a conference session proposal if I don't have suggestions for session presenters?

    Yes. We encourage submissions for sessions that would be of interest to our audience with or without speaker recommendations. For sessions that don't have speaker suggestions, the Conference Planning Committees will suggest individuals who can speak.

    What are reasons for why conference session proposals are not accepted?

    Reasons for why conference session proposals are not accepted include:

    • The conference session proposal is incomplete (i.e., the proposal does not include enough information for the Conference Planning Committees to accurately assess the proposal).
    • The conference session proposal does not apply to the audience.
    • The conference session proposal is similar to a session already in planning by the Conference Planning Committees (i.e., sometimes, proposals come in for sessions offered at previous conferences and that the Conference Planning Committee is planning to use again).
    • Each year, the Conference Planning Committees considers a wealth of ideas – both new ideas and ideas from prior conferences. Given space on the agenda, not all conference session proposals will be accepted for inclusion on the agenda.

    If you have questions about the submission process, please contact Kate Eldredge, conference coordinator, via email.