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  • 2018 AER Conference (AER18) Poster Presentation Program

    The development and presentation of posters promotes interdisciplinary sharing and collaboration, and facilitates the exchange of ideas, information, and practical strategies for managing the many challenges faced by research professionals. If your institution has an innovative program related to the successful work of HRPPs/IRBs, or if you are you conducting empirical research or conceptual analyses of topics or questions relevant to human subjects research, consider participating in the AER18 Poster Presentation Program. AER18 will take place on November 15-17, 2017, in San Diego, CA.

    Poster Abstract Categories and Submission Format

    Poster abstracts should be based upon new program initiatives, empirical research, or conceptual theses or analyses. PRIM&R's poster format includes five sections that make up the body of the abstract. Abstracts must include information in each section to be considered. Below find information on each poster category and submission requirements:

    1. Programmatic Abstracts (550 words or less): Programmatic abstractsdescribe novel approaches to the management, function, and operation of HRPPs/IRBs, analysis of such programmatic endeavors, and directions for the future. Programmatic submissions must include the following five sections:
      • Background: Description of a problem/issue the program is intended to address (50 words or less).
      • Program Description: Description of the program being implemented, and the methods that were used to assess the program (150 words or less).
      • Program Assessment: Report on the results of the program assessment (i.e., what did the institution observe about the program implemented, did it work, did it not work, did new issues arise, etc.?) (175 words or less). See section below on late-breaking submissions if you feel an assessment will not be available by the deadline date.
      • Limitations: Limitations of the program (75 words or less).
      • Discussion: Suggestions for future usage at the author's home institution and/or how the program could be implemented at other sites (100 words or less).
    2. Scientific Abstracts (550 words or less): Scientific abstracts describe empirical studies related to the conduct or oversight of human subjects research, and include data collection, conclusions drawn from the data analysis, and directions for the future. Scientific submissions must include the following five sections:
      • Background: A statement on the background conditions that spurred your research and the research questions (50 words or less).
      • Methods: A description of the research, analytic methods used, sample size (and justification), etc. (175 words or less).
      • Results: Results of the research (data), including any baseline measures and outcomes (150 words or less). See section below on late-breaking submissions if you feel data will not be available by the deadline date.
      • Limitations: Limitations of the study (75 words or less).
      • Discussion: Conclusions drawn from the data or the analysis provided, and directions for the future (100 words or less).
    3. Conceptual Abstracts (550 words or less): Conceptual abstracts describe argumentative theses or conceptual analyses that address an ethical, policy, or practical problem in research ethics, and identify directions for future theoretical or practical work. Conceptual submissions must include the following five sections:
      • Background: A statement of the conceptual/ethical/policy/practical problem or question being addressed, and the thesis of your abstract. Specify whether you are answering a prescriptive question (e.g., questions regarding what ought to be and whether actions are permissible or obligatory) or a descriptive question (e.g., questions regarding the characteristics of population, behaviors, attitudes, or policies). (50 words or less).
      • Methods: An explanation of the research methods used (e.g., conceptual analysis), etc. (75 words or less).
      • Conclusion: Conclusion of your argument or conceptual analysis (e.g., are you clarifying distinctions, organizing concepts, or making a proposal or recommendation?) (250 words or less). See section below on late-breaking submissions if you feel data will not be available by the deadline date.
      • Limitations: Limitations of the argument/analysis, including potential counterarguments and points not considered (75 words or less).
      • Discussion: Conclusions drawn from conceptual analysis, and directions for future work (100 words or less).

    Submission Guidelines

    • To submit an abstract, complete the online submission form by April 22, 2018 at 12:00 AM ET.
    • All abstracts must be prepared accordingly:
      • The abstract must be prepared for blind review; all identifying information should be removed from the body of the abstract (names of locations, people (where applicable), institutions, etc.).
      • The abstract should adhere to the word limits.
      • Names, degrees, and institutions for all authors should be listed in the author section of the form.
    • If an abstract is accepted, one author or co-author must register for and attend AER18 to present the poster. PRIM&R is unable to waive conference registration fees or pay travel expenses for poster presenters. A limited number of fee waivers will be available for those who require financial assistance.
    • The poster author must organize and pay for all shipping arrangements for his/her poster materials.
    • Accepted abstracts will be featured on PRIM&R's website, and may be used for other promotional purposes. Abstract authors acknowledge that PRIM&R bears no further obligation to obtain permission for the purposes indicated, and grant this release voluntarily and with no compensation or inducement.
    • PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to the organization's internal style manual for the purposes of featuring the content in marketing materials produced by the organization.

    How to Submit a Poster Abstract

    Complete the online submission form by April 22, 2018 at 12:00 AM ET. Please review all information pertaining to abstract categories and submission format, as well as the submission guidelines before submitting an abstract online. Decisions will be sent via email by June 22, 2018.

    Late-Breaking Poster Abstract Submissions

    Authors who have implemented programs or started research, but who will not yet have results by April 22, 2018 can complete the online submission form between June 1 and July 1, 2018. These posters will be considered for one of 10 late-breaking slots.

    Since there are only 10 late-breaking poster slots, it is highly recommended that authors who have data submit their complete application by April 22, 2018 at 12:00 AM ET. Late-breaking submissions considered worthy of being accepted may not be due to the space restrictions of this program.

    Please review the following carefully if you feel your poster may fall into this category:

    • The online submission system will reopen on June 1, 2018 and those wishing to submit a late-breaking abstract must submit the online application form by July 1, 2018 at 12:00 AM ET.
    • For late-breaking abstracts, do not submit the online application until June 1, 2018; submitting before this date means your abstract will be included in the first round of review and incomplete abstracts will not be accepted.
    • There are only 10 late-breaking abstract spots. Thus, if there are more late-breaking submissions than slots, the Poster Abstract Subcommittee will make decisions based on their overall ratings of the submissions.
    • Late-breaking abstracts will not be considered for oral presentation onsite; they will only be considered for poster display onsite.
    • Decisions for late-breaking abstracts will be sent by August 10, 2018.

    Posters Onsite at AER18

    Posters accepted for inclusion in the Poster Presentation Program will be displayed onsite at the conference in the Exhibit Hall, and outstanding work will be featured during an oral presentation at the conference.

    Frequently Asked Questions

    What is a poster?

    A poster is a visual presentation that illustrates the processes and results of your project, or explores and analyzes a concept related to human subjects research. A poster must clearly articulate the question or problem you are addressing, provide a description of how you addressed the question or problem, and an explanation of how the work contributes to the field of advancing ethical research. Posters should include text and illustrative elements such as tables, graphs, or photographs.

    Do I need to be a PRIM&R member to submit a poster abstract?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Kayla Parker, membership assistant, to get started

    How do I submit a poster abstract?

    Review the information on this page about poster categories, submission format, and guidelines, and then submit an abstract using the online submission form. Abstracts must be submitted by April 22, 2018 at 12:00 AM ET, unless you will be submitting a late-breaking abstract (see below).

    May I enter more than one poster abstract?

    Yes. You will need to submit an online submission form for each abstract.

    May I submit an abstract based on previously published materials?

    Yes, it is permissible to submit an abstract drawn from previously published materials (except for posters already accepted and displayed at an AER Conference).

    What if I don't yet have data/results for my poster abstract, but will by the time of the conference?

    Authors who have implemented programs or started research, but who will not yet have results by April 22, 2018 should submit the online submission form between June 1 and July 22, 2018 at 12:00 AM ET. These posters will be considered for one of 10 late-breaking poster slots. Note that abstracts submitted via this method are not guaranteed inclusion in the program – there is limited space. See the section above on late-breaking poster slots for more information.

    Is there a word limit on poster abstract submissions?

    Yes. The submission form allows up to 550 words for the body of an abstract. See the submission guidelines on this page for word counts for each section. The abstract title, authors, keywords, and funding information (if applicable) are not included in this word count.

    Do I need to proofread my abstract before I submit it?

    Yes. While PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to our style manual, your abstract will be published as submitted and therefore needs to be proofed for grammatical, spelling, and other errors.

    Who reviews and selects the abstracts?

    The Poster Abstract Subcommittee, which is composed of volunteers from among the PRIM&R membership, will review all abstracts and select those that will be presented at the conference.

    Are there opportunities to present the poster in an oral presentation?

    The Poster Abstract Subcommittee will select authors with outstanding submissions to present their work orally during a special series at the conference. Late-breaking abstracts will not be considered here.

    Where can I view abstracts of posters presented at previous conferences?

    You can view abstracts submitted to prior conferences on PRIM&R's Knowledge Center.

    When will I know if my abstract has been accepted?

    Notifications for abstracts submitted by April 22, 2018 will be emailed by June 22, 2018; for late-breaking abstracts, notifications will be emailed by August 10, 2018.

    Are all abstract authors required to register for the conference?

    If a poster is accepted, one author or a designated representative is required to register and pay for the conference in order to display the poster onsite.

    What are the most frequent reasons for abstracts not being accepted?

    Reasons why poster abstracts are not accepted include, but are not limited to:

    • The abstract submission form was not completed in full (i.e., sections were missing).
    • The methods used were not adequate to collect data, not enough information was provided on the sample size, and/or the sample size was too small to justify conclusions drawn from the methods used (where applicable).
    • A program assessment or data was not included.
    • The project or program is not novel, and/or program or project is not related to research ethics or practices in research administration.

    If you have questions about the submission process, please email Kate Eldredge, conference coordinator.