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  • Late-Breaking Call for Session Proposals

    Seeking session proposals on revised Common Rule implementation for the 2019 AER Conference!

    The laste-breaking Call for Porposals is now over.

    Overview

    Since the AER19 Call for Session Proposals closed on February 8, 2019, about three weeks after the implementation date for the revised Common Rule, PRIM&R is opening up a follow-up Call for Session Proposals to seek additional implementation-based sessions. Whether the policies and programs you’ve put in place to comply with the revised Common Rule have been successful or not, we want to hear from you to ensure that these topics are well covered at AER19.

    This Call for Session Proposals opens on Friday, April 5 and closes at 12:00 AM ET on Sunday, June 30. Notification of acceptance of late-breaking session proposals will be sent by August 2, 2019. During this period, we are looking for implementation-based breakout session proposals only.

    Submission Guidelines

    • The this follow-up Call for Session Proposal period is for proposals on the implementation of the revised Common Rule only; sessions focused on other topics will not be considered.
    • This call is for breakout sessions only. Breakout sessions:
      • Are smaller offerings that run for 75 minutes, where attendees learn best practices, discuss examples and case studies, network with and learn from their colleagues, and leave with practical strategies. 
      • Can be basic, advanced, or intended for all audiences.
      • Feature two to three speakers.
    • To submit a session proposal, complete the online submission form by June 30, 2019 at 12:00 AM ET.
    • Only completed submissions will be reviewed (i.e., all fields in the online form must be completed).
    • Include as much detail as you can.

    Call for Session Proposals Program Guidelines

    • PRIM&R reserves the right to edit the session descriptor/learning objectives of accepted proposals so they're in line with PRIM&R's style, formatting, etc. In addition, the Conference Planning Committee reserves the right to ask proposal authors to slightly modify session content to help address perspectives/topics not present in the proposal, but that could benefit the session.
    • Sessions will have two to three speakers only.
    • If a proposal is accepted, any speaker invited to teach is responsible for paying the speaker registration fee.
    • Accepted proposals will be labeled as such on the agenda with an icon.

    Important Dates

    Call for Late-Breaking Session Proposals opensApril 5, 2019
    Call for Late-Breaking Session Proposals closesJune 30, 2019
    Submitting authors informed of proposal statusAugust 2, 2019
    2019 AER Conference (Boston, MA)November 18-20, 2019

    Frequently Asked Questions

    • What is the purpose of this follow-up Call for Session Proposals?

    One of PRIM&R’s top priorities is ensuring our conferences represent the topics and issues most relevant to our attendees. We, therefore, solicit agenda contributions from our community. By including the ideas of those involved in the field, we ensure a broad, rich, and relevant spectrum of topics and speakers are represented on the conference agenda. This year, the regular Call for Session Proposals closed soon after the implementation date for the revised Common Rule, which did not provide the community enough time to submit implementation-based sessions. In an effort to provide quality, up-to-date content to attendees, we are calling for implementation-based session proposals.

    Do I need to be a PRIM&R member to submit a conference session proposal?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Kayla Parker, membership and database coordinator, to get started.

    How do I submit a session proposal?

    Complete the online submission form by 12:00 AM ET on June 30, 2019. Your proposal will undergo review by the Conference Planning Committees, and we will notify you of the status of your proposal by August 2, 2019.

    May I submit more than one conference session proposal?

    Yes. You may submit more than one conference session proposal, but you must submit an individual submission form for each proposal.

    Are there any financial benefits for accepted conference session proposals?

    Individuals asked to teach on sessions accepted from the program are eligible for the discounted registration rate offered to speakers. Proposal authors who are not teaching must pay the full registration rate, but their work will be acknowledged on the agenda with an icon.

    When will I know if my conference session proposal has been accepted?

    Notifications will be emailed by August 2, 2019.

    Will the content of my proposed session change if it is accepted?

    PRIM&R reserves the right to edit the session descriptors/learning objectives of accepted proposals so they're in line with PRIM&R's style, formatting, etc. In addition, PRIM&R and the Conference Planning Committees reserve the right ask proposal authors to slightly modify their session content to help address perspectives/topics not present, but that could benefit the session overall.

    How many speakers can I recommend for a session and will the speakers I recommend be chosen to teach?

    PRIM&R assigns two to three speakers per session depending on the topic. Session proposal authors may recommend up to three speakers per session idea (including themselves).PRIM&R and the Conference Planning Committees will make every reasonable effort to invite the speakers listed on the proposal, but will recommend alternate speakers if there is a lack of diversity as noted above (this will be discussed with the submitting author first). In most cases, PRIM&R will only allow for one person per institution to teach on a session unless an argument can be made that the session needs more than one person per institution.

    Can I still submit a conference session proposal if I don't have suggestions for session presenters?

    Yes. We encourage submissions for sessions that would be of interest to our audience with or without speaker recommendations. For sessions that don't have speaker suggestions, the Conference Planning Committees will suggest individuals who can speak.

    What are reasons for why conference session proposals are not accepted?

    Reasons for why conference session proposals are not accepted include:

    • The conference session proposal is incomplete (i.e., the proposal does not include enough information for the Conference Planning Committees to accurately assess the proposal).
    • The conference session proposal does not apply to the audience.
    • The conference session proposal is similar to a session already in planning by the Conference Planning Committees (i.e., sometimes, proposals come in for sessions offered at previous conferences and that the Conference Planning Committee is planning to use again).
    • Each year, the Conference Planning Committees considers a wealth of ideas – both new ideas and ideas from prior conferences. Given space on the agenda, not all conference session proposals will be accepted for inclusion on the agenda.

    If you have questions about the submission process, contact Ayesha Nishtar, conference program assistant, via email at anishtar@primr.org.