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  • Submit a Poster Abstract

    The Call for Poster Abstracts is now closed. Poster authors will be notified as to the status of their submission by November 30, 2016.


    Overview

    Guidelines and Policies for Submission
    Important Dates
    Frequently Asked Questions

    Overview

    Those who conduct empirical research in the field of animal care and use, or have implemented a program to improve the functioning of their institution’s IACUC, are encouraged to submit an abstract to the 2016 IACUC Conference Poster Presentation Program. Entries in this category will be considered for poster presentations. In addition, some authors may be invited to present a breakout session on their work. We will accept poster proposals for completed projects as well as for projects that are in progress, with the understanding that the project will be finished by March 2016. Please note that first authorship on an accepted poster is eligible for up to five credit hours for CPIA recertification. Learn more.

    Guidelines and Policies for Submission

    The Call for Poster Abstracts closed on October 7, 2016. Poster authors will be notified as to the status of their submission by November 30, 2016.  All abstracts must be prepared accordingly:

    • Wherever possible, outcome data on programs/initiatives must be included. Abstracts that intend to draw from forthcoming studies and/or results will not be considered.

    • The abstract must prepared for blind review, i.e., all identifying information should be removed from the body of the abstract (names of location, people (where applicable), institution, etc.). Author names and institutional affiliations should only appear in the author section of the electronic submission form. 

    • The abstract must include the names, degrees, and institutions for all authors on the abstract.

    • The abstract must be submitted by the deadline date, .

     

    Please note the following policies that pertain to authors whose submissions are accepted: 

    • If an abstract is accepted, one author or co-author must register for and attend the 2016 IACUC Conference to present the poster. 

    • PRIM&R is unable to waive conference registration fees or pay travel expenses for poster presenters. In addition, the presenter must organize and pay for all shipping arrangements for his or her poster materials. If you anticipate that financial burdens will prohibit you from participating, please consider applying for a scholarship. 

    • Accepted abstracts will be featured on PRIM&R’s website, and may be used for other promotional purposes. Abstract authors acknowledge that PRIM&R bears no further obligation to obtain permission for the purposes indicated, and grant this release voluntarily and with no compensation or inducement.

    • PRIM&R reserves the right to adapt the titles or body text of poster abstracts to ensure adherence to the organization’s internal style manual for the purposes of featuring the content in marketing materials produced by the organization. 

    Important Dates

    • Tuesday, March 17, 2015: Abstract submission form opens.
    • December 11, 2015: Abstract submission deadline; all abstracts must be received by 11:59 PM ET.
    • December 30, 2015: Decisions sent via email to submitting authors.
    • April 1-2, 2016: The 2016 IACUC Conference will be held in Bellevue, WA. 

    Frequently Asked Questions

    What is the purpose of the IACUC Conference Poster Presentation Program?
    Do I need to be a PRIM&R member to submit a poster abstract?
    What is a poster?
    How do I submit a poster abstract?
    May I enter more than one poster abstract?
    May I submit an abstract based on previously published materials?
    Who reviews and selects the abstracts?
    Are there opportunities to present the poster in an oral presentation?
    Where can I view abstracts of posters presented at previous conferences?
    Are there any guidelines to help me prepare my poster?
    When will I know if my abstract has been accepted?
    Are all abstract authors required to register for the conference?
    What are the most frequent reasons for abstracts not being accepted?

    Q: What is the purpose of the IACUC Conference Poster Presentation Program?
    A: To promote interdisciplinary sharing and collaboration, and to facilitate the exchange of ideas, information, and practical strategies for managing the many challenges faced when conducting research with

    Q: Do I need to be a PRIM&R member to submit a poster abstract?
    A: No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Megan Frame, membership coordinator, to get started. 

    Q: What is a poster?
    A: A poster is a visual presentation that combines text and graphics that illustrates the processes and results of your project or explores and analyzes a concept related to research involving . A poster should clearly articulate the question or problem you are addressing, a description of how you addressed the question or problem, and an explanation of how the work contributes to the field of advancing ethical research. Whenever possible, posters should incorporate illustrative elements such as tables, graphs, or photographs.

    Q: How do I submit a poster abstract?
    A: The Call for Poster Abstracts closed on October 7, 2016. Poster authors will be notified on the status of their submission by November 30, 2016.

    Q: May I enter more than one poster abstract?
    A: Yes. Poster authors had the opportunity to submit more than one abstract.

    Q: May I submit an abstract based on previously published materials?
    A: Yes, it is permissible to submit an abstract, and present a poster, drawn from previously published materials (except for posters already accepted and displayed at an IACUC Conference). 

    Q: Who reviews and selects the abstracts?
    A: The Planning Committee, composed of volunteers from among the PRIM&R membership, will review all abstracts and select those that will be presented at the conference. 

    Q: Are there opportunities to present the poster in an oral presentation?
    A: The Planning Committee will select authors with outstanding submissions to present their work orally during a breakout session. 

    Q: Where can I view abstracts of posters presented at previous conferences?
    A: You can view abstracts submitted to prior conferences on PRIM&R’s Knowledge Center.  

    Q: Are there any guidelines to help me prepare my poster?
    A: The poster display board will be roughly four feet tall by eight feet wide with a one inch metal border. The background color will be gray, or a similarly neutral color cloth. It is important to keep the poster simple, clear, concise, and organized. The text should be legible from a few feet away. Please include the title, authors, and affiliations at the top of the poster. Final poster presentation guidelines will be distributed to accepted authors. 

    Q: When will I know if my abstract has been accepted?
    A: Notifications will be emailed to the designated contact person for the abstract by November 30, 2015.

    Q: Are all abstract authors required to register for the conference?
    A: Only one author (or designated representative) is required to register for the conference in order to display the poster. Presenting authors (or designated representatives) are required to register for the conference in order to display the poster and, if applicable, participate in oral presentations.

    Q: What are the most frequent reasons for abstracts not being accepted? 

    A: The most frequent reasons for abstracts not being accepted include: the abstract not meeting the definition of an abstract, i.e., empirical research or implementation of a program to improve functioning, a project not being complete, data not submitted, the project or program is not novel, and/or the submission form was incomplete.

    The information provided is intended to serve as a guide to our Call for Poster Abstracts. If you have any additional questions about the submission process, please contact Kate Eldredge, conference assistant, via email or phone (617.423.4112, ext. 115).