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  • Call for Conference Session Proposals

    The Call for Session Proposals has ended.

    Do you have an idea for a session that you would like to see featured at the 2018 IACUC Conference? If so, we invite you to contribute to our Call for Conference Session Proposals. Your input will ensure that the Conference Planning Committee considers a broad and rich spectrum of topics.

    To submit a session proposal, please use our online submission form.

    Please note the following important dates:

    Important Dates

    Call for Conference Session Proposals opensMarch 19, 2017
    Call for Conference Session Proposals closesAugust 25, 2017
    Submitting authors informed of proposal statusNovember 30, 2017
    2018 IACUC ConferenceMarch 20-21, 2018, in Columbus, OH
    (pre-conference programs on March 19)

    Frequently Asked Questions

    What is the purpose of the Call for Session Proposals?

    One of PRIM&R's top priorities is ensuring the conference schedule represent the topics, issues, and voices most relevant to our attendees. We therefore invite program contributions directly from our community, and ask you to share your ideas. By including the ideas of those in the animal care and use community, we can ensure a broad, rich, and relevant spectrum of topics are represented on the 2018 IACUC Conference schedule.

    Do I need to be a PRIM&R member to submit a session proposal?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Shana Sonbolian to get started.

    How do I submit a session proposal?

    Please use the online submission form to submit your proposal. Please complete all the fields listed (if information is unknown, please note that). Only complete submissions will be considered by the Conference Planning Committee. Submissions were due by August 25, 2017. If you would like more information on the submission form, please see this PDF version (Note: this document is for reference only). All proposals must be submitted via the online submission form.

    What is the difference between a proposal for a plenary session and a proposal for a breakout session?

    Plenary sessions can include the following formats: panels, Great Debates, or Living Room Conversations. These sessions run unopposed and are designed to cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics and animal care and use, and proposals should seek to cover multiple perspectives on ethical, conceptual, and policy issues that will be of interest to a broad range of individuals involved in the animal care and use community. Plenaries generally involve one moderator and three panelists, depending on the session format.

    Breakout sessions, which include workshops (interactive), didactic sessions (presentation-based), and double sessions (a longer session that is interactive and didactic), are smaller sessions that address more narrow topics. Breakout sessions tend to be more hands-on; attendees come to these sessions to learn best practices and to discuss examples and case studies, and they want to leave these sessions with practical strategies they can take back to their institution. There are five breakout session series with approximately 12 concurrent sessions per series. The sessions are organized into thematic tracks. Breakout sessions feature between two and three speakers depending on the topic.

    May I share more than one proposal?

    Yes. You may submit more than proposal, but you must submit an individual submission form for each contribution. Each submission will be reviewed independently. Submissions were due by August 25, 2017.

    Are there any financial benefits for accepted submissions?

    Only those individuals whose session proposals are accepted and who are also invited to teach the session are eligible for a discounted registration rate (conference faculty rate).

    When will I know if my session proposal or speaker suggestion has been accepted?

    Notifications will be emailed to session proposal authors by November 30, 2017.

    Will my proposed session change if it is accepted?

    PRIM&R and the Conference Planning Committee will select sessions in their entirety. However, PRIM&R may contact the proposal author about modifying the content of the proposal slightly if they feel additional information is needed or points are missing. PRIM&R will not combine session ideas.

    How many speakers can I recommend for a session and will the speakers I recommend be chosen to teach?

    PRIM&R assigns no more than three speakers per session. Session proposal authors may recommend up to three speakers per session idea (including themselves). PRIM&R and the Conference Planning Committees will, wherever possible, accept the recommendations for speakers, but reserve the right to suggest alternate speakers to ensure participation from individuals of diverse backgrounds and institutions. Any speaker suggestions will be discussed with proposal authors first. If you have questions or concerns about this, please contact Kate Eldredge, conference coordinator, via email.

    Can I still submit a session proposal if I don't have suggestions for session presenters?

    Yes. We encourage submissions for sessions that would be of interest, even if potential speakers have not been determined. The Conference Planning Committee will work to find individuals who can speak to the session topic. Submissions were due by August 25, 2017.

    The information provided is intended to serve as a guide to our Call for Conference Session Proposals. If you have any additional questions about the submission process, please contact Kate Eldredge, conference coordinator, via email or phone (617.303.1865).