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  • Propose a session for the 2017 SBER Conference!

    Please note the Call for Session Proposals for SBER17 is now closed.

    Overview

    PRIM&R's SBER17 Call for Conference Session Proposals Program ensures the Conference Planning Committee considers a broad and rich spectrum of topics and speakers – those from our constituents.

    Conference session proposals can be submitted for two categories:

    1. Plenary Sessions:

    • Plenary sessions include: panels (three speakers plus a moderator), debates (two debaters plus a moderator), and living room conversations (three to four speakers plus a moderator, informal discussion format vs. formal lectures).
    • The plenary sessions are designed to cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics and human subjects protections. Proposals should seek to cover multiple perspectives on ethical, conceptual, and policy issues that will be of interest to a broad range of individuals involved in the human subjects research enterprise.
    • There is only one plenary session slot at the SBER Conference.

    2. Breakout sessions:

    • Breakout sessions are labeled in three ways: workshops (interactive), didactic sessions (presentation-based), or double sessions (longer session that runs over lunch; a mix of interaction and lecture). And, breakout sessions can be basic, advanced, or intended for all audiences.
    • Breakout sessions are smaller offerings focused on more narrow topics. They tend to be more hands-on; attendees are there to learn best practices, discuss examples and case studies, and leave with practical strategies.
    • There are three breakout session series and the breakouts are organized into thematic tracks. In a series, eight sessions run on at one time.
    • SBER breakout sessions feature between one and two speakers per session depending on the topic, and we encourage a diversity of presenters on each session.

    Submission Guidelines

    • The deadline date to submit a conference session proposal was February 10, 2017. Late submissions will not be considered.
    • Only completed submissions will be reviewed (i.e., all fields in the online form must be completed*).
    • Please include as much detail as you are able so the Conference Planning Committee can accurately assess the proposal.
    • Please ensure your conference session proposal is relevant to the fields of research ethics and human subjects protections and is timely.
    • Proposals may have up to three speaker recommendations**.

    Ideas that are of interest to the Conference Planning Committee and that meet the submission guidelines, will be accepted in their entirety** and noted on the agenda with an icon. 

    *If you have a fully-fleshed out proposal, but don’t have speaker recommendations, the Conference Planning Committee will still review your proposal and select speakers for you if they accept the idea.

    **PRIM&R reserves the right to modify proposals slightly to keep with agenda formatting, style, etc. The Conference Planning Committee will, wherever possible, accept the recommendations for speakers, but may suggest adding other speakers to help with diversity of perspectives.

    Policies for Submission

    Before you submit a conference session proposal, please review the following policies: 

    • The Conference Planning Committee will only review proposals submitted by February 10, 2017.
    • If a proposal is accepted, PRIM&R reserves the right to edit session descriptors/learning objectives so they’re in line with PRIM&R’s style, formatting, etc.
    • If a proposal is accepted, PRIM&R and the Conference Planning Committee will make every reasonable effort to invite the speakers listed on the proposal, but may recommend alternate speakers to help with diversity of perspectives (this will be discussed with the submitting author first).

    Important Dates

    Call for Conference Session Proposals opens

    November 13, 2016

    Call for Conference Session Proposals closes

    February 10, 2017

    Submitting authors informed of proposal status

    May 31, 2017

    2017 SBER Conference (San Antonio, TX)

    November 5, 2017

    Frequently Asked Questions

    What is the purpose of the Call for Conference Session Proposals?

    One of PRIM&R's top priorities is ensuring our conferences represent the topics, issues, and voices most relevant to our attendees. We therefore invite agenda contributions directly from our community. By including the ideas of those involved in the field, we ensure a broad, rich, and relevant spectrum of topics and speakers are represented on the SBER17 agenda.

    Do I need to be a PRIM&R member to submit a conference session proposal?

    No. However, if you are interested in becoming a member, please review the range of benefits that come with membership and contact Elise Davis, membership coordinator, to get started.

    How do I submit a conference session proposal?

    The deadline date to submit a conference session proposal was February 10, 2017. Late submissions will not be considered. If you submitted a proposal, it will undergo review by the Conference Planning Committees, and we will notify you of the status of your proposal by May 31, 2017.

    What is the difference between a proposal for a plenary session and a proposal for a breakout session?

    Plenary sessions include: panels (three speakers plus a moderator), debates (two debaters plus a moderator), and living room conversations (three to four speakers plus a moderator, informal discussion format vs. formal lectures). There are typically three plenary sessions running concurrently, and these sessions are designed to cover the "30,000 foot" perspective on timely, important, complex, and thought-provoking issues in research ethics and human subjects protections. Proposals should seek to cover multiple perspectives on ethical, conceptual, and policy issues that will be of interest to a broad range of individuals involved in the research enterprise.

    Breakout sessions include: workshops (interactive), didactic sessions (presentation-based), and double sessions (longer session that takes place over lunch and is a mix of interaction and lecture). These are smaller sessions that address more narrow topics. Breakout sessions tend to be more hands-on; attendees are there to learn best practices, discuss examples and case studies, and leave with practical strategies. There are five breakout session series and sessions are organized into thematic tracks. Within a series, between 20 and 25 breakout sessions run at one time. Breakout sessions feature between two to three speakers depending on the topic.

    May I submit more than one conference session proposal?

    Yes. You may submit more than one conference session proposal, but you must submit an individual submission form for each contribution. Each submission will be reviewed independently.

    Are there any financial benefits for accepted conference session proposals?

    Individuals whose session proposals are accepted and who are also invited to teach the session are eligible for a discounted registration rate.

    When will I know if my conference session proposal has been accepted?

    Notifications will be emailed to conference session proposal authors by May 31, 2017.

    Will the content of my proposed session change if it is accepted?

    PRIM&R reserves the right to modify proposals slightly to keep with agenda formatting, style, etc. If, for any reason, the Conference Planning Committees have substantive changes to a proposal, these will be discussed first with the author.

    How many speakers can I recommend for a session and will the speakers I recommend be chosen to teach?

    PRIM&R assigns no more than three speakers per session. Session proposal authors may recommend up to three speakers per session idea (including themselves). PRIM&R and the Conference Planning Committees will, wherever possible, accept the recommendations for speakers, but reserve the right to suggest alternate speakers to ensure participation from individuals of diverse backgrounds and institutions. Any speaker suggestions will be discussed with proposal authors first.

    Can I still submit a conference session proposal if I don't have suggestions for session presenters?

    Yes. We encourage submissions for sessions that would be of interest, even if potential speakers have not been determined. The Conference Planning Committees will work to find individuals who can speak to the session topic.

    What are reasons why conference session proposals are not accepted?

    Reasons for why conference session proposals are not accepted include:

    • The conference session proposal is incomplete (i.e., the proposal does not include enough information for the Conference Planning Committees to accurately assess the proposal).
    • The conference session proposal does not apply to the audience.
    • The conference session proposal is similar to a session already in planning by the Conference Planning Committees (i.e., sometimes, proposals come in for sessions offered at previous conferences and that the Conference Planning Committee is planning to use again).
    • Each year, the Conference Planning Committees considers a wealth of ideas – both new ideas and ideas from prior conferences. Given space on the agenda, not all conference session proposals will be accepted for inclusion on the agenda.

    If you have questions about the submission process, please contact Kate Eldredge, conference assistant, via email.