Webinar: Aligning SOPs and New Electronic Systems for a Successful Implementation

September 13, 2018 | 1:00-2:30 PM ET

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HRP Consulting Group

HRP Consulting LogoHRP Consulting Group provides expert advice to institutions seeking to develop or improve all aspects of their human research protection program. For more information, please visit www.thehrpconsultinggroup.com.

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The decision to transition from paper to electronic—or from one electronic system to another—requires a significant investment of time, money, and infrastructure, with the hope that a new system will provide a streamlined and improved protocol submission and review process. Frequently, however, old organizational practices and procedures persist after the new software is launched, preventing optimal utilization of the new system.

During a transition, it’s essential that institutions conduct a concurrent review and revision of existing policies and standard operating procedures (SOPs). Employing a strong SOP program—a system of creating and maintaining a unit’s SOPs and associated policies and procedures—is a critical step. While often overlooked, this can help ensure your organization’s internal readiness to incorporate a new system into daily operations, and contributes to a smooth and effective transition.

Presented by an animal program operations manager and an HRPP director, this webinar addresses important considerations for animal care and use and human subjects protections professionals who are switching to new electronic systems for research review. The following areas will be considered:

  • Justification: How do you convince your leadership to incorporate SOP review as part of the overall implementation process? How can emerging professionals leverage their role in an SOP program to further their career?
  • Scope: What defines a high-quality SOP program? What steps can you take to create one?
  • Implementation: How can programs leverage the momentum of new system implementation to address process inefficiencies? How can teams communicate effectively during implementation? (Security concerns specific to human subjects research and research with animals will be considered.)
  • Support: How can you incorporate ongoing training, evaluation, and staff collaboration to ensure success once a new electronic system is in place? What does ongoing maintenance of an SOP program entail?

What will I learn?

After attending this webinar, you will be able to:

  • Employ strategies for ensuring a successful transition to a new electronic system in your human subjects protections or animal care and use program
  • Describe the importance of implementing or revising SOPs with new electronic systems
  • Identify the components of a robust SOP program
  • Appreciate the benefits of maintaining an effective SOP program

Who should attend?

This webinar will benefit IACUC and IRB administrators, coordinators, managers, and directors who are responsible for implementing and maintaining electronic systems in their human research protection or animal care and use program. Speakers will address strategies and considerations specific to both animal care and use and human subjects protections professionals.

Continuing Education

CPIA Credit labelWebinar participants holding the Certified Professional in IACUC Administration (CPIA®) credential may apply 1.5 continuing education credits towards CPIA recertification. Learn More »

CIP Credit labelWebinar participants holding the Certified IRB Professional (CIP®) credential may apply 1.5 continuing education credits towards CIP recertification. Learn More »


Paul AccardiPaul Accardi, CPIA has worked with animal care and use programs for 12 years. His career began as an administrator for animal operations where he wore many hats, including data analysis and compliance tracking. He then worked at Huron Consulting Group for six years, during which he was promoted to manager. In that time, he worked exclusively with animal programs to assess and implement new processes and electronic systems. During his time at Huron, he had the privilege to work with 11 research universities across the US. Today, he is the operations manager for the University of Chicago – Animal Resources Center, where he assists investigators with space and equipment needs and works closely with the IACUC.

Nancy OlsonNancy A. Olson, JD is the director of the human research office at the University of Mississippi Medical Center. Ms. Olson is a member of the Secretary’s Advisory Committee on Human Research Protections (SACHRP) Subpart A Subcommittee for the Department of Health and Human Services, has served as a consultant to the Office for Human Research Protections (OHRP), and is the Co-Chair of PRIM&R’s Advancing Ethical Research (AER) Conference Poster Abstract Sub-Committee. She is also a past president of ARENA, PRIM&R’s former membership division, served on the PRIM&R Board of Directors, and is a frequent speaker for PRIM&R workshops, annual conferences, and the At Your Doorstep program; she also frequently speaks at AAHRPP’s national conference.

Additional Resources

A collection of relevant background reading, further reading, links, templates, checklists, and/or charts accompany each PRIM&R webinar. Groups that register for webinars receive a discussion guide containing thought-provoking questions and facilitation tips that may help in using the webinar as an educational tool for IRBs.


If you are not yet a PRIM&R member, we encourage you to join today, and take advantage of your very first membership benefit immediately: a discounted registration fee to this webinar.

Individual rates
Member $145
Nonmember $200
Group rates
Member $325
Nonmember $400


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