Webinar: Clarifying “Exceptions” and “Departures”: How to Identify, Track, and Report

January 30, 2018 | 1:00-2:30 PM ET

View the webinar recording:


When it comes to "exceptions" and "departures" from the Guide for the Care and Use of Laboratory Animals and the USDA Animal Welfare Act Regulations, it can be difficult to keep track of which terms and rules apply to which situations. Identifying, tracking, and accurately reporting these events according to the applicable rules presents additional challenges for IACUCs.

This webinar will help clarify these common areas of confusion. After defining the similarities and differences between the OLAW and USDA terminology and requirements, presenters will outline scenarios for attendees to practice identifying which terms and rules apply. An IACUC protocol analyst will then provide a robust framework for managing, tracking, and reporting. Attendees will learn strategies and best practices for determining whether protocol-specific or programmatic matters are involved, how to track and manage them, and who should receive the reports and when.

What will I learn?

After attending this webinar, attendees will be able to:

  • Identify and distinguish between departures and exceptions as these terms are used by USDA and by OLAW
  • Utilize best practices and appropriate methods for tracking and recording
  • Understand what to include in the semiannual report and what to include in the Annual Report to USDA Animal and Plant Health Inspection Services (APHIS)

Who should attend?

IACUC chairs, members, and staff; researchers and research staff; and veterinarians will benefit from attending this intermediate-level webinar.

Continuing Education

CPIA Credit labelWebinar participants holding the Certified Professional in IACUC Administration (CPIA®) credential may apply 1.5 continuing education credits towards CPIA recertification. Learn More »


Alice HuangAlice Huang, PhD, CPIA, is the Deputy for IACUC Guidance in the Office of the CVMO, Office of Research and Development, Department of Veterans Affairs, and is located in Decatur, Georgia. She was a research physiologist and medical school faculty member, with particular interests in systems cardiovascular physiology, for almost 20 years, before joining the Office of the CVMO. Since 2006, she has led the efforts of that office to work with representatives of USDA, OLAW, and AAALAC, to understand the integrated regulatory requirements and provide consistent guidance specific to the needs of the individual 70+ VA stations involved in animal research. She also provides technical support for online training and document management systems used by VA, and is involved in the development of committee management software.

Elizabeth MeekElizabeth Meek, DVM, MPH, is the assistant director for the USDA APHIS Animal Care. Elizabeth received her BS from the University of Arizona and her DVM and MPH from the University of Wisconsin. Prior to joining the USDA, Elizabeth worked in vaccine development at the Wisconsin Primate Regional Research Center and with the Centers for Disease Control (CDC) Rabies Intelligence Service in Africa with Lagos Bat virus. Before joining Animal Care, she was an epidemiologist for USDA APHIS Veterinary Services, specializing in Tuberculosis eradication in Mexico.



Richelle ScalesRichelle Scales, CPIA, received a bachelor of science degree in laboratory animal science from North Carolina Agricultural & Technical State University (NC A&T) in 1993. She is a CPIA and currently serves as a research compliance analyst at UC Berkeley, working in the Office for Animal Care and Use. Before coming to Berkeley, Richelle worked at Emory University Yerkes Primate Center for over 8 years as a veterinarian assistant and research technician, and for 3 years as an IACUC member, compliance analyst, and post-approval monitoring specialist. She has also served as a research consultant and lab assistant on behavioral projects involving rhesus macaques at Cayo Santiago, Puerto Rico.

Additional Resources

A collection of relevant background reading, further reading, links, templates, checklists, and/or charts accompany each PRIM&R webinar. Groups that register for webinars receive a discussion guide containing thought-provoking questions and facilitation tips that may help in using the webinar as an educational tool for IACUCs.


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Nonmember $400


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